Exploring HOA Management Companies

Is Your Board Considering A Change?

Whether your board is exploring a change in management or seeking stronger support, Arizona Community First offers customized services that help streamline operations, enhance homeowner communication, and provide transparent financial reporting. Discover why Arizona HOAs trust us to manage with care, expertise, and integrity.

Why HOA Management Matters

Effective HOA management supports strong communities, protects property values, and ensures the board has the tools it needs to lead well. Whether you’re a self-managed community or seeking a more responsive partner, the right management company makes all the difference.

  • Improved communication between board and homeowners
  • Clear and consistent financial reporting
  • Reliable vendor coordination and maintenance follow-up
  • Support for board meetings, elections, and legal compliance

What to Look for in an HOA Management Company

Not all HOA management companies are the same. When choosing a partner, look for experience, transparency, responsiveness, and a local team that knows your community’s needs.

  • Local expertise with a strong understanding of Arizona HOA laws and community needs
  • Credentialed managers (such as CMCA, AMS, or PCAM®) who bring professionalism and accountability
  • Responsive communication with clear points of contact and prompt follow-up
  • Transparent financial reporting and support with budgeting, reserves, and audits
  • Proactive maintenance coordination and routine property inspections
  • Support for board meetings, elections, and governance best practices
  • Custom community management plans that fit your community size, structure, and goals
  • Reliable vendor management with a network of trusted local contractors
  • Technology tools for community and owner portals, online payments, and streamlined communication
  • Commitment to community relationships, not just contract checklists

Why Boards Choose Arizona Community First

At Arizona Community First Management, we’re proud to be a local team of credentialed community association management professionals. We partner with HOA boards across Arizona to deliver responsive, personalized service rooted in local expertise, strong relationships, and a true commitment to community success.

Financial Management

  • Monthly financial reporting
  • Bank account reconciliation
  • Accounts payable & accounts receivable processing
  • Assessment billing and collections
  • Annual budget preparation
  • Reserve fund tracking
  • Audit and tax prep coordination
 

Administrative Support

  • Meeting preparation and attendance (board & annual meetings)
  • Agenda and minutes preparation
  • Record-keeping and document management
  • CC&R enforcement and compliance tracking
  • Correspondence with homeowners and vendors
  • Annual disclosures and required mailings

Community Oversight

  • Common area inspections
  • Work order creation and follow-up
  • Vendor coordination and oversight
  • After-hours maintenance emergency line
 

Communication & Service

  • Homeowner inquiry responses via phone/email/portal
  • Community portal management (documents, forms, payments)
  • Newsletter or community communication support
  • Violation letters and penalty notifications
  • Welcome packets for new owners
 

Governance Guidance

  • Board Training free of charge
  • Compliance with governing documents and state laws
  • Policy development support
  • Coordination with association’s legal 

Frequently Asked Questions

What should I ask when hiring an HOA management company?
Ask about financial reporting expectations, vendor oversight involvement, the portal and technology tools, plus how the company handles emergencies. It is also important to confirm which services are included in the management agreement and ancillary fees so there are no surprises later.

How much does an HOA management company cost?
Costs vary depending on the size of your community, the scope of services, and the complexity of your amenities. Some companies charge a flat monthly fee, while others bill per unit. Always request a detailed proposal that breaks down what is included.

Why do HOAs need a management company?
Boards of directors are made up of volunteers that may want the added support, guidance, or administrative help overseeing the community. A management company provides professional expertise in finances, operations, compliance, and communication, which helps protect property values and reduce stress for board members.

Can an HOA board still make decisions with a management company in place?
Yes. The board is always the governing authority for the community. The management company carries out the board’s decisions, handles daily operations, and provides guidance, but ultimate decision-making stays with the board.

How can I tell if my HOA needs new management?
Signs include delayed financial reports, poor communication with homeowners, lack of vendor oversight, or frequent complaints about service quality. If your community feels unsupported, it may be time to interview new companies.